View bookings on the calendar

The booking calendar shows every booking on your forms in one place, so you can see your busy days and each employee’s schedule at a glance. For the number of places left in each slot, use the form’s Monitor tab.

Open the calendar

Go to Bookings → Calendar:

The calendar opens on this month. Each booking shows its time, the customer and the service:

Narrow what you see with the filters at the top:

• All Booking Forms: show one booking form only.
• All Types: show one booking type, such as Appointment or Court.

The coloured dots next to the filters are the status key: Awaiting, Pending, Confirmed, Checked In and Completed.

Switch views

Use the buttons above the calendar to change the view:

View	Best for
Month	An overview of busy and quiet days.
Week	Planning the week and each employee’s schedule.
Day	Running today, slot by slot.
List	A quick read of upcoming bookings, day by day, with the staff member.

Use the arrows to move back and forward, and Today to jump back to the current date.

Check how full each slot is

The calendar shows bookings, not free places. To see how many places are left, open the booking form:

1. Go to Bookings → Forms and click Edit on the form.
2. Click the Monitor tab.
3. Pick the Date, or use the arrows next to it.

Each service has its own tab showing its Capacity. Every time slot shows the places SOLD, a progress bar and a status. The page refreshes itself every 30 seconds.

The status tells you how full each slot is:

Status	Meaning
AVAILABLE	Less than 80% of places sold.
LOW	80% to 99% sold.
FULL	Every place is sold.
CLOSED	The form is closed on that date.

Embed the calendar on your website

To show the calendar on your own site:

1. On Bookings → Calendar, click Embed Code.

2. Click Copy Code.

   

3. Paste the snippet into your website’s HTML where the calendar should appear, and publish the page.

The embedded calendar updates by itself as bookings come in.

Caution

The embedded calendar shows each booking with the customer’s name. Put it on a page for your staff, not a public page, unless your customers are happy for their names to be seen.

Tips

Get more out of the calendar:

• Use the List view on your phone. It is easier to read on a small screen than the Month or Week grid.
• Filter by form when you run several businesses. If you have forms for a cafe and a class, All Booking Forms keeps each calendar clear.
• Print the day for the front desk. For a paper copy of one day, use Bookings → Print List. See Manage bookings.

Common issues

Can I see only one booking form's bookings on the calendar?

Yes. On Bookings → Calendar, choose the form in All Booking Forms. Use All Types to show one booking type, such as Appointment.

How do I see how many places are left in each slot today?

Open the booking form, click the Monitor tab and pick the date. Each time slot shows how many places are sold, with AVAILABLE, LOW, FULL or CLOSED.

Can I show the booking calendar on my own website?

Yes. On Bookings → Calendar, click Embed Code, then Copy Code, and paste the snippet into your website's HTML.

Related articles

• Manage bookings
• Create a booking form
• Add booking staff
• Create booking services